Ten Practical Tips for Effectively Using Retained Expert Witnesses

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"x x x.



xxx. The following suggestions will help contain high fees and reduce the possibility of a court excluding testimony from your expert. Obviously, all must be done within the ethical guidelines of your particular jurisdiction.

1. Have a very specific employment contract. State clearly what the expert needs to do, so there is no confusion. For example, if a physician needs to review the depositions of all fact witnesses before she forms her opinion, put this in writing. State when certain tasks need to be performed. If the physician needs to review the depositions and provide an opinion within six weeks of employment, set the time frame out clearly in the contract.
2. Make certain the expert is clear on what he should not be doing. For example, a real estate appraiser typically lacks expertise in environmental problems. He should not be allowed to opine on the extent of environmental contamination (or costs of remediation), unless he relies upon the expertise of someone in the environmental field. To allow an expert to tackle a subject outside his training, education, and expertise subjects him to a possible Daubert challenge. Even a brief foray outside the territory of his expertise leaves him open to attack.
3. Have someone on your staff (such as a legal assistant or investigator) do as much of the leg work for the expert as ethically possible. If someone in your office can locate documents or make exhibits for the expert, this will cut down on the expert’s time and expenses. The expert’s time is your client’s money.
4. Insure the expert has all the data he needs to form a well-grounded opinion. Make certain he has all the documents, depositions, photographs, maps, charts, medical records, laboratory analysis, etc. that you consider crucial for his review. He should not be expected to gather all the pertinent facts on his own – he may be too busy to do so, may not know the evidence as well as you do, and may not be aware of all the evidence.
5. Be certain to provide adverse evidence to your expert, as well as the evidence that supports your position. The expert’s opinion won’t count for much on the witness stand if opposing counsel points out critical data he failed to consider because he was unaware of it. How embarrassing if your expert creates a half-baked analysis because he didn’t consider the entire universe of facts in the case.
6. If possible, have the expert talk with you before finalizing his opinion. This isn’t for the purpose of manipulating his conclusion. It should be done to discuss the scope of the work he performed, the data he reviewed, and the basis of his opinion. You want to insure he reaches a conclusion that is consistent with the evidence and has sufficient supporting data.
7. Experts are expensive. Really good experts are usually really expensive. To keep costs contained, put a clause in the employment contract that stair-steps payments to the expert depending upon the work performed. For example, the attorney might include a clause limiting an archeologist to a total fee of $3,000 for initial document review and consultation. The contract should state that the archeologist may only exceed $3,000 with written permission from you. Upon obtaining permission, the archeologist would be authorized to bill up to an additional $3,000 and so on. This provides some control over costs and may keep things more affordable for the client.
8. Make certain the expert is in the loop on dates and deadlines. Have your assistant keep him abreast of deadlines for submitting his report, of depositions you may want him to attend, and of the trial setting. Gentle reminders will help keep him focused on the case.
9. Increase your expert’s comfort level by insuring he is familiar with the courthouse, where to park, courtroom procedures, etc. Even an old hand who has testified frequently may still require some guidance from you and may appreciate knowing a bit about the judge and opposing counsel. Experts who are novices at testifying will feel much more comfortable after an overview of how trials proceed, some basics of the rules of evidence, and what to expect when they are called to testify.
10. All experts, no matter what their field of expertise, seem to have one thing in common – they wait to the last minute to do their work. Prevent this from happening by requesting monthly phone or email progress updates from the expert. Meet or speak with him on a regular basis to make certain he is on track. Speak to your witness early and often to keep him focused on the case. Too busy yourself to keep the expert on track? Then delegate the task to your legal assistant. x x x."